Changes to the DBS Update Service- January 2025 

Please see the update below regarding the DBS Update Service. 

This is an important change which impacts volunteers only. The process will remain the same for paid applicants. 

What has happened?

The Disclosure and Barring Service has put into a place a change in the process for updating certification for volunteers. This information was not communicated to us prior to its implementation. 

The procedure required as an individual (volunteer) to confirm annually to the ECB that they are continuing in their role which facilitates the automatic renewal of their DBS certificate. A customer would receive a separate notification from the Disclosure and Barring Service indicating to them that they are not required to take any action to update their certificate and their subscription will continue. 

The Disclosure and Barring Service has now modified its user agreement, mandating that all individuals log into their update service account to renew their subscription on an annual basis. Should this not be actioned, their account will lapse, resulting in a failed check for the ECB, and the individual will be required to apply for a new DBS certificate as the DBS does not permit the reinstatement of Update Service subscriptions after lapsing. 

What is the ECB doing to minimise the impact of the change?

The ECB has been working with its supplier, Atlantic Data, to understand the implications of the recent changes and to establish processes that can effectively mitigate the associated risks. 

We have implemented the following changes:

- All on-screen text and email communications will be updated by 20th January, to clearly inform applicants of the necessary steps to renew their DBS with the ECB and to renew their Subscription to the Update Service. 

- Emails will be issued to all individuals who are due for renewal within the next 30 days, serving as an additional reminder of the required actions, including the new process. 

- Communications will be shared with the network and wider game. 

- We are in the process of recontacting all individuals who have lapsed since January 1st to assist them in submitting a new application where applicable, thereby reducing the number of applications that need to be initiated locally. 

What do individuals need to do?

1. Action the communication from the ECB once received 30 days prior to renewal:

(Give consent and confirm their Role/Club/Contact details).

Email from: dbs@ecb.disclosures.co.uk

Subject Line:  RCB DBS Expiry- Important Message- Action required 

2. Action the communication from the DBS Update service received 30 days prior to renewal: (log in and renew subscription)

Email from: donotreply@dbs.gov.uk

Subject Line: FYI Action required to renew your Update Service description

If you have any questions about the above, please contact our County Safeguarding Officer Lesley Allden  safeguarding@leicestershireccc.co.uk

All ECB DBS applications are now completed online.

If you need a DBS then please provide your club welfare officer with the following information: (If your club does not have access then please contact foundationenquiries@leicestershireccc.co.uk, if you need a dbs then please contact any member of the team

Full Name- that is on your birth certificate

Date of birth

Email Address

Cricket Club and role- i.e coach

Then your welfare officer will input this data, which ECB DBS will email you with your username and password. Please complete the online form and get this verified by a verifier.

ECB list of roles requiring one.

All Clubs should now have an online DBS document verifier, Club Welfare Officers should have been contacted to complete their registration- if your Club does not have a verifier, email foundationenquiries@leicestershireccc.co.uk

The new system is very user friendly, only takes a few minutes to fill in the form, and 3 or 4 minutes to carry out the document checking. Disclosures are typically issued within a week.

Leicestershire and Rutland Cricket Foundation, and the ECB, are committed to ensuring that HIGH STANDARDS of behaviour Conduct are adhered to across our game.

In line with this commitment, Leicestershire and Rutland Cricket Foundation have adopted the ECB GENERAL CONDUCT REGULATIONS, RECREATIONAL CONDUCT REGULATIONS and ANTI-DISCRIMINATION REGULATIONS.

General Conduct Regulations   (click for more info)

The GCR contain detailed disciplinary processes which are designed to ensure that disciplinary matters are dealt with in a fair, efficient and consistent manner by cricket organisations and provide assistance to cricket organisations when establishing and running their disciplinary processes. (ref. ECB)

Recreational Conduct Regulations  (click for more info)

Recreational Conduct Regulations (the “RCR”) shall be applicable to all leagues within recreational cricket (and within the jurisdiction of the ECB) which are not covered by the GCR (the “Relevant Cricket Leagues”). The RCR mirror the GCR as follows:

1. The RCR cover both on-field offences and off-field offences (such as inappropriate comments on social media). As cricket organisations will be well aware, there has been (and will no doubt continue to be) an increase in cases involving off-field offences.

2. The RCR also contain sanction guidelines, which will ensure there is more consistency across recreational cricket.

(ref. ECB RCR)

Anti-Discrimination Regulations  (click for more info)

This Code therefore sets out discriminatory behavior which, when carried out by a participant who is required to comply with it, will be a breach of the Code and may be sanctioned accordingly. All Participants agree by virtue of their involvement in cricket in England and Wales to be bound by this Code and submit to the disciplinary jurisdiction of the relevant body which applies to them. (ref. ECB Anti-Discrimination Code)

Further guidance pertaining to the recreational game can be found here. 

For further information, or concerns relating to discipline, please contact paulgaskin@leicestershireccc.co.uk (Paul Gaskin – Head of Cricket Participation or you can seek guidance from the cricket regulator here.